Office deep cleaning goes beyond surface cleaning – sweeping, dusting, vacuuming – and tackling areas that are less frequented or hard to reach. The primary purpose of deep cleaning is to remove grime and deep-seated dirt that requires more than sweeping or vacuuming. More importantly, deep cleaning aims to disinfect a room, eliminate disease-causing bacteria, and remove any hint of mold.
Thanks to its health and aesthetic benefits, deep office cleaning is a must for any company that values its employees’ welfare and seeks to provide them with a pleasing environment where they can focus without clutter, unpleasant odors, poor indoor air quality, and other distractions.
What does deep cleaning an office entail? To answer this question, here are some of the key differences between deep and regular office cleaning.
Office Deep Cleaning vs. Office Regular Cleaning
|REGULAR CLEANING||DEEP CLEANING|
|FREQUENCY||Daily, weekly, and monthly||Every couple of months or bi-annual, annual, or as needed|
|CLEANING TOOLS||Basic cleaning tools such as brooms, mops, rags, vacuum cleaners, scrubbing pads and brushes, and other easily-to-use cleaning tools.||Basic cleaning tools and some specialized equipment available only to cleaning companies.|
|SKILL REQUIREMENT||Anybody can do regular office cleaning. If you hire a cleaning company, the crew will have been trained to clean quickly yet thoroughly.||Deep cleaning requires highly trained experts. Some deep cleaning procedures require certifications to use specialized cleaning equipment or handle strong chemicals.|
|GOALS||Regular office cleaning makes offices inviting and comfortable for employees who stay for nine hours a day. Cleaners handle litter, foul odors, and other visible clutter that distracts and gives a wrong impression of your business.||Deep office cleaning addresses concerns such as darkened grout, discolored tiles, foggy glass, musty carpets, etc. Professional cleaners tackle stains that commercial cleaning products can’t remove and disinfect those surfaces after.|
|LOCATIONS||Cleaners focus on the rooms and areas with the highest foot traffic, like hallways, lobbies, conference rooms, cafeterias, and bathrooms. They also clean visible spaces like reception and kitchen counters and display shelves.||Cleaners focus on hard-to-reach places like underneath heavy furniture, inside vents, edges of baseboards and crown moldings, and the spaces above AC units, cabinets, and cornices.|
|BENEFITS||Your office will look, smell, and feel clean, improving the ambiance and motivating employees to focus on work.||Your office will be thoroughly disinfected and rid of accumulating dirt, bacteria, and mold, reducing the risk of your employees experiencing allergies and being exposed to illnesses.|
Deep Cleaning Products and Equipment
Office cleaning companies conduct an inspection or interview to determine how much work needs to be done. Depending on their findings or the problems you raise, your cleaning crew may use the following:
For Minor Mold Removal
- Industrial fans
- Wet & dry industrial vacuum cleaners (HEPA-certified)
- Sanitization spray
- Microfiber cloths
- Mold killing products
For Cleaning Vents
- Brooms with extendable handles
- Vacuums with slim nozzles and long tubing
For Cleaning Carpets and Drapes
- Vacuums with HEPA-filters
- EPA-approved cleaning powder or spray
- Scrubs and brushes
For Cleaning Hardscapes
- Pressure washers
- EPA-approved cleaning products
For Disinfection and Sanitization
- Antibacterial/antiviral sanitizer
Places That Require Deep Cleaning
Deep cleaning services cover surfaces or areas rarely cleaned by janitorial staff. Building custodians have many floors and rooms to go through and are only tasked with simple, day-to-day cleaning. This means they focus mainly on floors, counters, and other visible surfaces like display shelves, desks, and seating areas in lobbies.
The following places are left to deep-cleaning professionals:
- Hard-to-reach areas – The tops of tall cabinets and central air conditioning units, hidden spaces behind pantry appliances, and the corners of high-ceiling lobbies and corridors are examples of out-of-the-way areas that janitors usually don’t have time or the means to clean. They accumulate a large amount of dust and fine soot, which deep-cleaning crews can handle better.
- Hidden or neglected areas – Some places aren’t out of reach but are still often forgotten and tend to accumulate dust mites. These are vents, baseboards, window ledges, blinds, and the narrow spaces behind and between pantry appliances and heavy furniture. These areas often collect a significant amount of dust and dirt when untouched for months.
- Underneath carpets – Large carpets and rugs are magnets for dust, mud, pollen, and other pollutants that enter your office. Using the vacuum daily helps keep your office clean, but you’ll still need to wash your carpets and clean underneath them to get the fine dust that fell past the fibers. Carpets in receiving areas that get wet during rainy days, in particular, need deep cleaning.
- Upholstered furniture – Couches and armchairs in employee lounges and waiting areas need deep cleaning. With so many people using this furniture, it’s often overlooked. Upholstery also tends to capture scents from the immediate surroundings, so it’s important to have your couches and armchairs cleaned regularly.
- Appliances – Pantry appliances are among the most in need of deep cleaning and sanitization, so it’s always a good idea to time your deep-cleaning appointment to when they are due for a cleaning. Office appliances like microwaves, ovens, toasters, coffee makers, and refrigerators are prone to spills and grease. Ideally, staff should clean up after prepping their food, but this isn’t always the case.
- Floors and walls – Floors and walls should be deep-cleaned occasionally to kill bacteria and germs that accumulate for weeks or months — sweeping and mopping only clean on the surface level. If you are concerned about keeping your office free from the risk of bacteria and mold growth, you’ll also need disinfection and sanitization on your floors and walls.
- Office desks – Many don’t realize that desks pick up and transmit bacteria. Since desks are used daily and many hands are handling mouses, keyboards and other high-touch objects, this can promote the spread of bacteria. Fortunately, office deep cleaning with disinfection takes care of this problem.
Questions To Answer When Requesting Office Deep Cleaning Service
If you’re considering hiring a commercial cleaning company to deep-clean your office, expect to receive the following questions:
- What time and day can you accommodate the cleaning crew? Deep cleaning takes longer than regular cleaning. Additionally, the bigger your office, the longer it could take. Prepping the equipment can already take some time. Some cleaning procedures require letting the chemical sit for several minutes to remove grime and embedded dirt. Your cleaning company might need a full day or two to deep-clean your office.
- Are there specific spots or areas that require extra attention? You know your office better than anyone. A cleaning company will want to know if there are particular issues you want them to address, like cleaning worn-out permanent carpets in the hallways or discolored grout in a bathroom, for example. Of course, if you hire an experienced cleaning crew, you can expect them to know about often-overlooked spots that need deep cleaning.
- Are there any rooms or furniture that are off-limits? An experienced cleaning company knows to maintain boundaries where necessary. They’ll need to know if there are rooms or offices that are off-limits to their cleaning crew.
- Can they use your building’s facilities? Since deep cleaning uses specialized equipment, a cleaning company may need access to electrical sockets, faucets, and the ventilation system.
How Much Does Office Deep Cleaning Cost?
Many businesses are understandably concerned about the cost of a deep cleaning service. The prices are reasonable, but the quote can go higher or lower depending on these factors:
- Size of your office
- Number of cleaners required for the job
- Types of cleaning and equipment needed
- Special cleaning products or chemicals required
- Age/condition of the buildings
A simple rule of thumb is that the price can increase the bigger your office, the wider the surface area, and the more difficult it is to access the areas that need to be cleaned. Sometimes certain chemicals or cleaning products will be necessary, which can add to the service’s total cost. Cleaning companies also factor the difficulty or the risk to their cleaning staff into the price.
The Benefits of Deep Cleaning Your Office
Cleanliness and organization are crucial for encouraging productivity among office workers. Studies show that office productivity is linked to the cleanliness of a worker’s immediate surroundings. Employees working in clean, organized spaces are generally more productive than those with messy, cluttered offices.
Apart from that, a clean office environment brings various benefits:
- Less sick leave among employees
- Higher employee satisfaction and improved morale
- A positive image for your business
- Reduced workplace hazards related to housekeeping issues (e.g., slipping or tripping)
These benefits directly impact operations, making it worth investing in professional office deep cleaning.
If you want to know more about office deep cleaning and what it can bring to your business, give us a call. Town House Specialty Cleaning has been proudly serving businesses and facilities in New York for over 50 years. We provide specialized janitorial cleaning services to commercial and office buildings, residential buildings, government offices, hotels, hospitals, warehouses, and more.
Call us today to inquire.