In the world of business, transitions are inevitable. Whether your company is moving to a new office, renovating your current space, or handing the keys over to the next tenant, one crucial aspect often gets overlooked—move-out cleaning.
This task is not just for leaving a positive impression on the next tenants. It’s also about ensuring you don’t leave important items behind, facilitating a seamless handover, and making sure you get your security deposit back if you lease your office space.
In this comprehensive guide, we provide detailed office cleaning checklists tailored to every room. The guidelines will help you whether you decide to tidy up your office yourself or hire a trusted commercial cleaning company to do the work for you.
General Cleaning Tasks
These are general cleaning tasks that apply throughout your business space.
- Surfaces: First, dust all surfaces, including tables, countertops, shelves, and desks. Then, wipe down all surfaces with appropriate cleaning solutions to remove dirt and stains.
- Floors: Vacuum all carpets and rugs, or sweep and mop hard floors. Pay attention to corners and baseboards, and don’t forget to vacuum nooks and crannies. For bathroom floors, use a disinfectant solution to eliminate germs and odors.
- Walls and Ceilings: Inspect for marks or stains and clean as necessary by dusting. If there are stains or ingrained dirt on painted walls, you may want to wipe them down with a mild cleaning solution.
- Light Switches and Fixtures: Wipe down light switches and fixtures to remove fingerprints and dust.
- Doors and Handles: Clean and sanitize door knobs, handles and push bars.
- Windows: Wipe down windows and glass doors, both inside and out. Make sure they are streak-free.
- Air Vents: Vacuum and clean air vents to prevent dust from circulating.
- Trash Receptacles: Empty all trash cans, sanitize them and replace the liners to maintain cleanliness.
Move Out Cleaning Checklist for Offices and Workspaces
When it comes to office spaces, meticulous cleaning is imperative. Be sure to dispose of any items that won’t be making the journey to the new location, and consider shredding sensitive documents to maintain data security.
- Electronics: Dust and clean computer monitors, keyboards, and other electronic equipment.
- Personal Items: Remove all personal items and confidential documents. Securely dispose of or transport them as needed.
- Furniture and Equipment: Clean large furniture using solutions designed for the materials it’s made of (wood, glass or metal). Then, disassemble furniture pieces for more efficient transport.
- Protective Covers: Consider using protective covers to prevent damage to furniture and electronics during the move.
- Declutter: Begin by sorting through items in storage spaces. Identify what’s essential, what can be discarded and what should be relocated.
- Organize: Neatly organize the items you plan to keep. Use labeled boxes or containers to make it easier to find them once you’re at your new location.
- Sensitive Materials: If you’re dealing with sensitive or confidential materials, ensure they are properly secured or destroyed as needed, following your company’s data management protocols.
Cleaning Checklist for the Kitchen/Pantry
- Appliances: Clean and sanitize all kitchen appliances, including the refrigerator, microwave, stove, and dishwasher.
- Cabinets and Surfaces: Wipe down all cabinet exteriors, countertops, and other surfaces. Don’t forget to clean and disinfect sink areas.
- Pantry Items: Check pantry shelves for expired or unused food items. Dispose of these properly, following local regulations. Consider donating non-expired items to a local food bank.
- Dishes and Utensils: Wash and pack dishes, utensils and kitchenware securely. Ensure they are dry to prevent mold or mildew growth. You may want to consider using materials like bubble wrap and packing peanuts to keep them from breaking during transport.
Move Out Cleaning Checklist for Restrooms
- Toilets and Urinals: Thoroughly clean and disinfect toilets and urinals. Pay special attention to areas with stains or a buildup of dirt and debris.
- Sinks and Faucets: Clean and sanitize sinks, faucets and surrounding countertops. Remove any soap scum or mineral deposits.
- Mirrors: Wipe down mirrors to achieve a streak-free shine.
- Plumbing Check: Inspect for any plumbing issues, like leaks or clogs. Address these promptly to prevent damage or disruptions.
Cleaning Checklist for Staff Rooms and Communal Spaces
- Tables and Chairs: Wipe down tables and chairs, removing any stains or spills. Check for loose or damaged furniture parts.
- Appliances: Clean appliances like refrigerators, microwaves and coffee makers. Ensure they are empty of food or drinks.
- Cabinets and Shelves: Clear out cabinets and shelves, discarding expired or unused items. Wipe down surfaces inside and out.
- Sink and Countertops: Sanitize sinks and countertops, addressing any built-up residue.
- Personal Items: Encourage employees to take their personal items home so you can leave the staff room clean and uncluttered.
Move Out Cleaning Checklist for Meeting Rooms
- Chairs and Seating: Dust and clean all chairs, including beneath cushions and along seams.
- Whiteboards and Chalkboards: Erase all markings and ensure the boards are clean and ready for the next users.
- Electronics and AV Equipment: Carefully clean screens, projectors and other audio-visual equipment. Ensure cables and connectors are organized, and place them in boxes labeled with the names of the equipment they connect to
- Windows and Blinds: Clean windows and blinds, removing dust and fingerprints.
Cleaning Checklist for Lobby and Reception Areas
- Reception Desk: Thoroughly clean and disinfect the reception desk, including all surfaces, computer equipment and phones.
- Seating Areas: Dust, vacuum and wipe down all lobby seating, including chairs, couches and benches. Don’t forget to clean beneath the cushions.
- Windows and Glass: Clean all glass surfaces, including windows and partitions. Check for smudges and streaks.
- Décor and Plants: Dust or clean any decorative items, artwork and indoor plants in the lobby or reception area.
- Lighting: Ensure all fixtures are clean and in working order.
- Magazines and Brochures: Dispose of outdated reading materials and promotional brochures.
- If you have furniture or other items that are in good condition but that you probably won’t use at your new location, then consider selling or donating them.
- Recycle items that are significantly damaged or beyond repair.
- Empty all trash cans and recycling bins.
Simplify Move-Out Cleaning With the Help of Town House Specialty Cleaning Co.
Before leaving for good, perform a final walkthrough to ensure you haven’t missed anything. Check for any overlooked cleaning tasks or personal items left behind. Once everything is in order, return the keys or access cards to the landlord or property manager.
Move-out cleaning is a time-consuming and tiring process. Instead of doing it all yourself, consider contacting Town House Specialty Cleaning Co. for assistance.
With a legacy spanning over five decades, we’ve been the preferred choice for New York businesses that need move-out, move-in, maintenance cleaning and other cleaning services for their workplaces. We have extensive experience meeting the cleaning needs of companies in various industries, from offices and schools to real estate companies and law firms.
The quality of our services, our highly trained and reliable staff, as well as our competitive rates set us apart. To learn more, please get in touch with our team. You may also request an estimate by filling out our online form.